Useful Tip for Outlook Email

May 11, 2012 | All, How To... | 0 comments

Outlook LogoYou’ve written the email message and just as you hit the the Send button you spot a spelling mistake. You click on the Outbox to try and retrieve the message but it’s too late. The email has been sent.

How many times has this happened to you? Or perhaps even worse. You’ve sent the message and then 30 seconds later started to regret something you wrote. Again it’s too late.

But there is a way round this. I use it on my Outlook email set up and it’s saved my bacon a number of times.

With Outlook you can set up rules to apply to a message depending on conditions that you specify. I have simply set up a rule that says if any message sent has normal priority, delay it for 2 minutes. If the message has high priority then send it straight away.

When I send a message it sits in my Outbox for 2 minutes unless I specifically allocate it high priority, in which case it’s sent immediately. This means that when I spot that spelling mistake after I’ve hit the Send button, I can go to the Outbox, retrieve the message and edit it.

Set up the rule as follows in Outlook (I’m using Outlook 2003 but other versions are similar).

  • In the Tools drop-down click Rules and Alerts.
  • In the window that opens up click New Rule.
  • Another window opens and in that one check Start from a blank rule.
  • From here just follow the Wizard and set up the rule.

That’s all there is to it. If you’ve never used rules in Outlook before, try setting up other rules. For example, you can set up rules to filter incoming mail where you can set up a rule such that incoming mail from a specific person is moved into a specific folder. You can set up as many rules as you like.


Submit a Comment

Your email address will not be published.

Written by
Mike Brogan
Mike is a website developer specializiing in website design, online marketing, ecommerce design, and consutancy. He has developed website for clients for over 20 years.

Related Posts

How Do Websites Work?

How Do Websites Work?

Have you ever wondered how websites work? This is the first in a series of posts aimed at explaining what's involved in designing, building, and running a website. These posts are aimed at people who want to have a website developed. They want to understand the basics...

eCommerce Systems Explained

eCommerce Systems Explained

These days, an online shop is a must for any business involved in selling goods and services to customers.

White Label Website Services

White Label Website Services

This article explains what white label website services are and how, as a professional who deals directly with business clients, you can benefit from these services. The Problem Let’s assume that you are a business consultant. You troubleshoot businesses that have...

Website Design – Facts and Fiction

Website Design – Facts and Fiction

You've decided that you need a website for your business, or you've already got one that's looking decidedly long in the tooth. You  approach a web designer who tells you his company will design the coolest-looking site you could get. It will cost, or course, but it...

I hope you enjoy reading this blog post.

If you want me to design a website for you or help you with internet marketing, click here.

Can Customers Find Your Website?

Download Mike’s “30 Website & SEO Tips” for free.

Web Design Secrets Revealed

Take your website design skills to the next level to steal a march on your competition and make your website a success.